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Distribute and manage survey links

Learn how to create, share, and manage survey distribution links in Survey Everywhere. This guide walks you through choosing who can respond to your survey, selecting invitees, scheduling when a link is available, and activating it. You'll also learn how to share surveys using links or QR codes, track response progress, and manage active distribution links.

Use the Distribute page to create survey links, control who can respond, schedule availability, and monitor responses.

In this article:

Open the Distribute page

Open a survey and select Distribute. The Links section lists the survey’s existing distribution links, including each link’s status, availability, access type, audience, and response progress.

Select New Link to begin creating another distribution link.

Survey Distribute page showing an existing public survey link, its availability, and the New Link button for creating another distribution link.
The Distribute page lists active links and provides controls for creating and sharing them.

Step 1: Name the link and choose access

Enter a descriptive Link Name, then choose one access type:

  • Public Link allows anyone with the link to respond without signing in.
  • Invite Only allows only invited people to respond and gives each person a unique link.
  • Login Required confirms identity through Survey Everywhere or a verified LMS launch.

Choose one access type: Public Link, Invite Only, and Login Required are alternatives, not sequential steps.

Link details window showing the Link Name field and three access options: Public Link, Invite Only, and Login Required, with Public Link selected.Name the link, choose one access type, and select Next.

Step 2: Select invitees

Select the audiences and people who can respond to the link. You can choose:

  • Organization (everyone in your organization)
  • Narrow to courses (only people in the connected courses you select)
  • Narrow to teams (only people in the teams you select)
  • Participant group (a group for people outside your organization)
  • People (individuals found by name or email)

Courses and teams narrow your organization. When you select a course or team, Organization turns on automatically and stays on (“Required while a course or team is invited”). People must be in your organization and in a selected course or team to respond. Students on a synced LMS course roster count as members even if they have not signed in. Students who open the link from their LMS course also get in, unless an administrator has deactivated them. Participant groups and people you add by name can respond even if they are outside your organization.

Invitees window showing options to select an organization, course, team, participant group, or individual people, with a Next button to continue.Select one or more audiences, then select Next.

Use the search fields to find existing courses, teams, participant groups, or people. Selected audiences appear beneath their search field and can be removed before continuing.

Invitees window showing the Poll Everywhere University Admins team selected, with options to add or remove audiences before selecting Next.Selected teams, groups, courses, and people remain visible in the Invitees step.

Step 3: Set an optional time period

Set Starts At and Ends At dates and times when the link should open and close. Confirm the time zone before continuing.

Optional: Leave the start and end fields blank to keep the link always open.

d5scheduleTime Period window showing optional start and end date and time fields, a time zone dropdown, and a Next button to continue.Add an availability window, or leave the fields blank for an always-open link.

Review and activate the link

Review the summary before activation. It shows the link name, access type, organization setting, courses, teams, participant groups, individual people, dates, and time zone.

Select Done when the settings are correct. Survey Everywhere activates the link and returns you to the Distribute page.

Summary window displaying the survey link's access settings, selected audiences, availability dates, and time zone, with Back and Done buttons.Confirm every setting in the summary before selecting Done.

Manage active links

Each active link card provides an at-a-glance summary:

  • A green status indicator and availability period
  • Audience chips for selected teams, groups, courses, or people
  • The access type, such as Public
  • The number of invited participants who responded
Distribute page showing two active survey links with green status indicators, audience details, public access settings, response counts, and Copy Link buttons.Active-link cards summarize the audience, access level, availability, and response progress.

Copy or share the link

Select Copy Link to copy the response URL. Select the QR code button to share the survey as a QR code. Use Edit or the more-actions menu to manage the link after activation.

Distribute page showing active survey links with Copy Link, QR code, Edit, and more-actions controls for sharing and managing each link.Copy the response URL or use the QR code button to share the survey.